GDPR and Privacy

We value the importance of protecting your privacy and personal data. To ensure transparency and security, our privacy statement as set forth below will inform you about the nature, scope, and purpose of the personal data processed by us.

We have updated our Privacy Policy as part of our ongoing commitment to be transparent about how we use your data and keep it safe. We have included changes to address the new standards introduced by the European data protection law known as the General Data Protection Regulation (GDPR). 

1. Purposes of the Information collection and Data Processing

ESTIV collects and processes your personal data in order to provide you with the information and services linked to the ESTIV membership.  ESTIV is the sole owner of the information collected and will not sell, share, or rent this information to others in ways different from what is disclosed in this statement.

2. Categories of Personal Data

Personal Information refers to any information that you voluntarily submit to us and that identifies you. These information include:

• name and surename, email, phone, address, job title, company,
• other data that you have provided while contacting us, especially using the contact, download, or signup forms on our website,
• data that you have sent to us through an online survey or e-mail.

Personal Information can also include information about any transactions, both free and paid, that you enter into on the Websites, and information about you that is available on the internet, such as from Facebook, LinkedIn, Twitter and Google, or publicly available information that we acquire from service providers.

For marketing purposes and to improve our websites and services, we also may collect data sent by your web browser, e.g., information about your browser, your IP address, and your operating system. 

3. Data Recipients and Processing Parties

We do not sell or rent your personal information to third-parties. We do not share your personal information, except as provided in this Privacy Policy. We use third-party data processors to process personal data on our behalf if needed. Such service providers support ESTIV, especially relating to hosting and operating the websites, marketing, analytics, improving the websites, and sending email newsletters.

These processors may be located outside the European Union. Our websites may also include social media features (e.g., share or like buttons). Such features are provided by third-party social media platforms such as LinkedIn, Twitter, or Facebook. Where data is collected this way, its processing is governed by the privacy policy of the respective social media platforms.

Our content may link to third party websites to provide relevant references. We are not responsible for such external content, which may contain separate privacy policies and data processing disclosures.

We may disclose your personal information if required by law, regulation, or other legal subpoena or warrant. We may also disclose your personal information to a regulatory or law enforcement agency if we believe it to be necessary to protect the rights, property, or personal safety of ESTIV, its members or any third party.

4. Webpage and cookies policies

When you visit our websites, our system may automatically collects information about your visit, such as your browser type, your IP address, and the referring website. This collection may be done in conjunction with our vendors responsible for the functionalities of the web.

ESTIV uses performance cookies or analytics cookies to collect information about your use of this Site and enable us to improve the way it works. You may refuse to accept cookies from this Site at any time by activating the setting on your browser which allows you to refuse cookies. Further information about the procedure to follow in order to disable cookies can be found on your Internet browser provider’s website via your help screen

5. Email Communications and Newsletters

If you have given us your email for purposes of communication or promotion, we will use your data to contact you or send e-mails relating to your interests. You may revoke your consent to being contacted by e-mail any time, by stating your wish to unsubscribe to Secretary of the ESTIV. Users who no longer wish to receive the ESTIV newsletter may opt-out of receiving these communications by informing the ESTIV secretary.

Further, with your consent, we may make use of email tracking technology to obtain data on if you open an email or if you click on links in an email. This data will be used only in automated ways to help improve future marketing messaging and/or to prioritize follow ups based on perceived communications relevance. Without your consent, we will not make use of personal data unique to you, such as your IP address, your device and browser information, or the time and number of times you open an email or click on a link.

6. Technical and Organizational Data Protection and Retention

ESTIV operates using commercially reasonable technical and organizational measures to protect your personal data against abuse and loss. We store such data in secure environments. We provide guidance to those Board members having access to personal data on data protection best practices and require them to consent to the confidentiality standards. While we use all reasonable efforts to protect your personal information, we cannot guarantee the absolute security of your data submitted through our websites.

We will retain your information for the period necessary to fulfill the purposes outlined in this Privacy Policy unless a longer retention period is required or allowed by law.

7. Rights and Contact Info

Upon request, our Data Protection Officer will provide you with information as to whether and what personal data we store in relation to you. Should your personal data be incorrect, you may have it rectified. You may also revoke your consent to use your personal data in the future, in whole or in parts, or request deletion of your personal data.

Please feel free to direct such requests or other questions and comments regarding this privacy statement or the privacy practices of EU GDPR to our Secretary (secretariat@estiv.org), who is your primary contact for the GDPR Issues or the president of the ESTIV Society

Updated May 23, 2023